The Enrollment Confirmation System is an online tool where undergraduate, graduate, and professional admitted students can confirm their intent to enroll at the University of Washington and pay their Enrollment Confirmation Deposit (ECD) or New Student Enrollment Orientation Fees (NSEOF) online using a credit card or web check. The system replaces the Enrollment Confirmation Student Database 160 Screen.

There are two administration portals for the Enrollment Confirmation System. There is an Inquiry View and an Update View. Please contact the Office of the University Registrar to request access to the Update View. The staff that currently have access to the 160 screen will receive access to the Administration Update View Portal from the Office of the University Registrar. Please contact regoff@uw.edu to request access to the Inquiry View.

ECS Administrative Portal

Step 1: Access

Log in using UW NetID and password, as well as Duo two-factor authentication.

Duo 2FA User Guide

Step 2: Begin Confirmation

Enter the student’s number to begin the confirmation process. The Start button will become enabled after entering the seven-digit student number. Return to the Begin Confirmation screen at any time by selecting Close Summary located in the upper right-hand corner.

Step 3: Admin Inquiry Student Overview

The Admin Inquiry Student Overview displays the overview of the student and the status of the student’s application.

Step 4: Admin Update Student Overview

The Admin Update View is similar to the Admin Inquiry View except the Confirm and Decline buttons and the Bank Reference Number (BRN) are present.

If the student has multiple applications, select Confirm for the appropriate application. In this example, we’ve chosen to confirm the student’s Seattle/Freshman application.

To change the BRN, click the BRN number in the upper-right corner. This will open a dialog box to enter in the new BRN. The BRN is used for check or wire transfers. The Submit button will be enabled after the BRN is entered.

Step 5: Method of Payment

1. Select the preferred payment method. Possible methods of payment are Check, Defer Payment, and Wire Transfer. Taking a check requires that the user enters a BRN.
2. Select either Pay Full Amount or Pay Other Amount. If selecting Pay Other Amount, an update field will appear under the selection where users can enter the alternative payment amount.The Pay Other Amount option should only be used if a wire transfer for an ECD payment takes out less than the full amount owed.
3. The Confirm Offer button is enabled once selections have been made.

Step 6: Confirmation Payment

After confirming an application, the Advance-Payment field is now set to YES, and the update button is set to Decline.

Other applications can no longer be confirmed, so the Confirm button is disabled.

To decline the offer of admission, proceed to Step 7.

Step 7: Decline Offer

The Decline Offer of Admission window will appear when the Decline button is selected. Select the Decline Offer button to decline the application.

Step 8: Declination Update

The Seattle/Freshman application can no longer be updated from the ECS. The Tacoma/Freshman application can once again be confirmed.

ECS Admin FAQs

Deadline to Confirm Enrollment for First Quarter of Enrollment

University of Washington: Freshmen must confirm by 11:59 p.m. on the deadline printed in the admissions offer letter. Transfer and Post Baccalaureate students must confirm by 11:59 p.m. on the first Friday of each quarter.

University of Washington Tacoma: New students must confirm by 11:59 p.m. on the third day of each quarter.

University of Washington Bothell: New students must confirm by 11:59 p.m. on the deadline printed in the admissions offer letter.

Graduate/Professional/Returning Students: The Enrollment Confirmation System student portal closes each quarter on the second Friday of that quarter, but it remains available to students confirming their enrollment for the following quarter. Students who have not confirmed their enrollment by this deadline will not be able to register, to confirm their enrollment, or to attend for the quarter if they have not completed the confirmation process by the second Friday of the quarter. There is no exception process.

Troubleshooting

Electronic Check

1. Routing number: An incorrect routing number will result in an error. This includes routing numbers not associated with ACH transactions; even entered accurately, these numbers will still cause an error. Contact your bank in that case.
2. Account number: Confirm the account number provided matches your bank’s account number. If using a paper check as a reference, be sure to omit the check number that may appear among the numbers at the bottom of the check. Do not use the numbers listed on a debit card, as those numbers are not the actual account or routing number.
3. Checking or savings: Confirm the accuracy of the selection to ensure funds are drawn from the correct account.
4. Name on account: Make sure the name provided exactly matches the account holder’s name as it is recorded by the bank.
5. Web browser: Use preferred browsers such as Chrome or Firefox.

Credit Card

1. Payment limits: Large payments may be declined even if the cardholder has the available credit because they may have a daily spending limit. Contact your bank prior to paying.
2. Card number: Ensure you are using the correct credit card number.
3. Billing address: Be sure to use your billing address when paying with a credit card.
4. Web browser: Use preferred browsers such as Chrome or Firefox.
5. Foreign cards: Foreign cards will sometimes automatically decline because they are making an online international payment which is deemed as potentially fraudulent. These may look paid to the cardholder because the funds have been put on hold by the issuing bank but the funds should be returned to the cardholder within a few days/weeks (different countries have different banking rules). You can contact your issuing bank to resolve the issue before trying your card again or use another payment method. We do not have your funds and unfortunately, you will have to wait for your issuing bank to release the funds back to you.
6. Currently credit card payments in MyUW cannot be processed if there is an apostrophe in the name. You can try using your name without an apostrophe, but it may not work. You may have to pay via another payment method.

Creating Your UWNetID

UWNetID stands for University of Washington Network Identification. Your UWNetID and password are your account for accessing your UW information and other online services.

New Undergraduates: If you applied online but do not already have a UWNetID, you can obtain one by going to the UW Admissions NetID site for undergraduate students (includes new freshmen, transfer, and postbaccalaureate students).

All other students: Go to theUWNetID site, where you will need to use your Private Access Code (PAC) to obtain your UWNetID. Visit IT Connect’s About UWNetID page for more information.

UWNetID Recovery

Visit the UWNetID Recovery Options page if you need to set up your recovery phone number or email address.

Unknown UW Password

Call the UWIT Help Desk at 206-221-5000 to reset a forgotten UW password. You will need your student number and Private Access Code (PAC) to reset your UW password, which can also be obtained through the Help Desk.

Student Number Unknown

Your seven-digit student number is issued during the admission process. This number is yours alone and will be your student number forever. If you order a UW transcript 30 years from now, you will be identified by your student number.

The first two digits of your student number are the year you were admitted to the UW. The third digit indicates the quarter you were admitted: 1 = summer, 2 and 3 = autumn, 4 = winter, and 5 = spring. The remainder of the digits are assigned randomly.

Find My Student Number – Undergraduates

To find your student number, navigate to the Unofficial Transcript link in Log into MyUW under the Academics block. Select Unofficial Transcript.

• Student Number: Your student number appears in the upper left of the Unofficial Transcript page.
• Private Access Code (PAC): Contact the UWIT Help Desk at 206-221-5000 to receive a new PAC.

Find My Student Number and PAC – Graduate Students

To find your student number, navigate to your MyGrad account. Your PAC and student number will be displayed under the UWNetID section.

The Enrollment Confirmation System is an online tool where admitted students can confirm their intent to enroll at the UW by paying their Enrollment Confirmation Deposit (ECD) online using a credit card or web check.

Enrollment Confirmation Login

Accept an Enrollment Offer

Step 1: Begin Confirmation

Graduate students: begin by logging into your Graduate School application.

Professional students use the enrollment confirmation system link provided in your admission packet. You will go to your application’s “status” to confirm your acceptance and you will find the link to the new Enrollment Confirmation System.

Step 2: Choose to Accept the Offer

The Next button is enabled once a selection has been made.

Step 3: Review Confirmation

Clicking the Cancel button will open a dialog box. Choosing to cancel will return you to Step 1.

Step 4: Choose a Payment Method

Select a payment method, either credit card or electronic check, from the dropdown menu.

Step 5: Enter Payment Information

Step 6: Confirm Payment

By clicking the Continue button, you agree to the Enrollment Confirmation Refund policy. If you pay via electronic check, you must click the checkbox that you agree with the ACH agreement on the confirmation screen.

Make sure to click Continue to submit the payment.

Step 7: Confirmation

You will receive an emailed receipt of your confirmation and payment shortly after you confirm your enrollment and pay your ECD fee.

You can access MyUW by selecting the Log into MyUW link in the bottom right corner.

Decline an Enrollment Offer

Step 1: Begin Confirmation

Step 2: Choose to Decline the Offer

The Next button is enabled once a selection has been made.

Step 3: Confirm Decline

Clicking the Cancel button will open a dialog box. Choosing to cancel will return you to Step 1. You will not be able to return to the Offer Confirmation page once you have selected the Submit and Decline button.

Step 4: Confirmation

Contact

The Contact link is present on the footer of each page. Email registra@uw.edu for additional assistance.

The Current Quarter Drop process allows students to drop classes using the Adviser-Assisted Drop Request Form during the Late Course Drop Period.

Overview and Timeline

Several University of Washington policies affect when and how you can drop classes. Each quarter, during the Unrestricted Drop period, you may add and drop classes with no restrictions until the end of the second week of the quarter. After that, during the Late Course Drop period, you may drop one class, using MyUW, between the 3rd week and the last date of instruction for the quarter.

To drop more than one class during the Late Course Drop period, you may use the Adviser-Assisted Drop Process. Review the tuition forfeiture policy when considering dropping — you may not get all your tuition back.

CQD Dates for 2024-2025

How to Drop a Class by Period

Unrestricted Drop Period

Through the second week of the quarter, you can add and drop freely starting from MyUW.

These drops will not show up on your transcript. You will be charged a $20 Change of Registration Fee for all registration changes made on a single day during this period. Review the tuition forfeiture policy when considering dropping — you may not get all your tuition back.

Late Course Drop Period

Between the first day of the Late Course Drop Period and the Last Day of Instruction, you have two options for dropping classes.

How to Use Your Quarterly Drop

You may drop one course per quarter using your self-serve Quarterly Drop via MyUW. To use your self-serve Quarterly Drop, follow the same instructions as for the Unrestricted Drop Period.

How to Use the Adviser-Assisted Drop Request Process

If you have already used your self-serve Quarterly Drop, or if you know you want to drop more than one course, you will use the Adviser-Assisted Drop process.

With the Adviser-Assisted Drop Request Process, you will submit a form that sends an email to your adviser(s), as well as a copy for you. You will connect with your adviser(s) to discuss what you want to do, and the adviser(s) will then communicate with the registration team on your campus to drop the classes. Submitting the form does not automatically drop your courses. You must connect and communicate with your adviser(s).

Before You Begin the Adviser-Assisted Drop Request Process

• Review the tuition forfeiture policy when considering dropping — you may not get all your tuition back.
• Decide which classes you want to drop, and get their SLNs (5-digit code) from the Registration page.
• Review the following conditions and provisions that you must agree to as part of this process.
• For F-1 or J-1 international students with an I-20 or DS-2019 form, your international student advising office will also receive a copy of your Adviser-Assisted Drop Request. You will work with them to get advice on the impact of your drop request on your F-1 or J-1 status.
• For NCAA athletes, Student Athlete Advising Services will also receive a copy of your Adviser-Assisted Drop Request. You will work with them to ensure that your drop request complies with NCAA academic requirements.
• You have the option to notify your instructors of course(s) dropped through the Current Quarter Drop-Adviser Assist process by providing your instructor’s name and email. They will receive a courtesy copy of your drop notice from your campus registration team when the course has been dropped.

Start a Late Course Drop Process

Use either of these processes if you need to drop classes after Week 2 of the quarter.

• If you need to drop just one class, proceed to the Quarterly drop process by following the same instructions as for the Unrestricted Drop Period.
• To drop more than one class, or if you have already used your Quarterly Drop, use this form to submit an Adviser-Assisted Drop Request.
  Current Quarter – Adviser Assisted Drop Request Form

Current Quarter Drop Conditions and Provisions

If you intend to drop courses, you must read, understand, and acknowledge the following provisions of the Current Quarter Drop policy. These provisions will be included in the Adviser-Assisted Drop Request form.

Agency

Students take full responsibility for any ramifications from choosing to drop classes.

Funding Status

Changing your registration can have a negative impact on funding status depending on the student’s personal circumstances.

Timeline

The Current Quarter Drop (self-serve Quarterly Drop via MyUW and Adviser-Assisted Drop Request) may be used during Week 3 to the last date of instruction for the current quarter.

CQD Step 1

The student may use the self-serve Quarterly Drop for (1) one class for the current quarter via MyUW prior to submitting a request for additional drops.

Deadline

The student must submit the request form by the established deadline in order to be considered and processed by the campus registration team by the last date of instruction of the given quarter.

Advising Discussion

When contacted, students are responsible for discussing with their academic, program, degree adviser(s) and/or advising team to proceed with the drop process.

Advising

The adviser reviewing the drop request does not decide on the ability to drop the class(es). Rather, they advise the student on academic history and make sure the student has evaluated the risks and consequences associated with dropping classes during the current quarter.

Approval to Drop

When advising steps are completed and the adviser(s) forward the request to the registration team, the student is authorizing the respective campus registration team to drop the identified classes.

Drops are Final

Classes dropped from a student’s schedule may not be reversed.

Change of Registration Fee

The $20 fee will be assessed for any Drop (and Add) changes in a given day. Students completing a complete withdrawal will not be charged the $20 Change of Registration fee.

Tuition Refunds

The timing of when classes are dropped will determine whether different tuition refund policies will be applicable. The student is responsible for reviewing all of Student Fiscal Services’ deadlines and policies, and following the separate procedures related to the tuition refund processes.

Transcript Notation

Dropped classes will carry an annotation of RD for Registrar Drop on the academic transcript. The credits and GPA points associated with the RD dropped class(es) will not appear on the academic transcript, but the class abbreviation, class number, and the annotation RD will appear. The RD annotation cannot be removed.

Many students take planned time away from UW or need to stop taking classes unexpectedly, while others choose to transfer. Planning your time off and telling the university you intend to do so can make your entry back into school easier, avoid any unnecessary hurdles, and get the support from staff to assist in your exit and return. If you need or want to take time off, or if you are planning to transfer, please fill out the below Exit Indicator survey for your campus.

• UW Tacoma: Exit Indicator Survey
• UW Bothell: Exit Indicator Survey

Time Off FAQs

Student Success Offices

For additional support and guidance on taking planned time off, connect with the student success office on your campus.

• UW Tacoma: Student Success
• UW Bothell: Office of Student Academic Success