CeDiploma

Certified Electronic Diploma

The University of Washington offers Certified Electronic Diplomas (CeDiploma) at no cost.

Learn more about the CeDiploma features.

CeDiplomas are only available for conferral dates beginning June 2016.

How to Access Your Digital Diploma

Graduates will receive an invitation email with a link to download your credential from our trusted partner, CeCredential Trust® approximately two months after your graduation date. The link in the invitation email will expire after 14 days, if yours expires you can resend yourself a new invitation. You can only send the invitation to your UW email address. If you no longer have access to your UW email address, you will need to contact diploma@uw.edu.

Key Benefits

More than a Paper Credential

An official, secure and verifiable PDF version of educational accomplishment!

Different from a Transcript

Unlimited sharing with family, friends, employers, and social media.
Proof of education with only the important details.
Simple for employers to read and understand.

Better than an eDiploma

Each credential provides a unique 12-digit CeDiD*.
The CeDiD allows for instant proof using Validation Services.

Enhances Resumes and CVs

Expedite the verification process by providing a CeDiD* and validation URL on your resume and curriculum vitae.

*CeDiD – Certified Electronic Document Identifier

Highly Secure

Each CeDiploma can be independently validated here by future employers, State Government Licensing Agencies, and any other entity that wishes to validate diplomas.
The document is digitally signed and encrypted, providing greater trust and acceptance.
For security reasons, the electronic credential cannot be printed.

CeCredential Overview

CeCredential Trust^®, CeDiploma^®, CeCertificate^®, and CeDiD^® are registered trademarks ✦ CeCredential™ and TruSeal™ are trademarks. Validation Services is patent pending.

CeDiploma FAQs

Additional information can be found on the CeDiploma website.
CeCredential FAQs.

You will receive an invitation email with a link to download your credential from our trusted partner, CeCredential Trust® approximately two months after your graduation date. The link in the invitation email will expire after 14 days, if yours expires you can resend yourself a new invitation. You can only send the invitation to your UW email address. If you no longer have access to your UW email address, you will need to contact diploma@uw.edu.

Currently CeDiplomas are only available for UW graduates beginning in June 2016.

Yes, digitally signed CeDiplomas can be downloaded and be sent via email. CeDiplomas will retain the Digital Signature and CeDiD for validation purposes.

There are two ways to validate an electronic diploma. (This also is noted on the second page of the diploma.)

Validate through the University website, UW CeDiploma Validation Portal or by clicking the link on the second page of the CeDiploma and typing the necessary information where indicated.
Users of Adobe Reader or Acrobat 9.0 or higher will be able to view the Digital Signature which is shown at the top of the PDF, and is part of the overall security of the document. If the Digital Signature shows a Blue Ribbon it means that document has not been tampered with; any other symbol signifies the document cannot be trusted.

Other PDF/digital readers and some mobile devices may not be able to show the Digital Signature/Blue Ribbon.

CeCredential Trust is the branded name of the digital signature that the University of Washington’s vendor uses to digitally sign all CeDiplomas.

This issue is due to the version of the operating system on the tablet or mobile device, or the PDF viewer that the browser is using to open the CeDiploma. In the case of the iPhone/iPad, updating to the most recent iOS operating system usually solves the problem.

The CeDiploma is best viewed in Adobe Acrobat or Acrobat Reader. Some features may not be available when viewed in a web browser’s default viewer. Please change the default viewer in the web browser so that it utilizes Adobe Reader or Acrobat.

Requests from current or former students with unmet obligations to the University (e.g., holds) cannot be honored. To resolve financial holds, first contact Student Fiscal Services.

General Education Reference Table

Reference Table for A&S General Education
FOR USE WITH EARS

Table for Use with SDB

Waive 1 credit of composition
Waive 1 credit of writing
Foreign Language: Native Speaker

Waive 1 credit in an AofI

Second foreign language as
A&H
Allow an
unusual course toward AofIs
DARS fails
to apply a course to the correct AofI
Waive AofI
credit for postbac
Remove AofIs for postbac

ENGLISH COMPOSITION: 5 credits

You can waive 1 credit ONLY – if the student has a 4-credit comp course from Western Washington University.

In – Select an exception from this list (at the bottom of the Degree Audit page) – select:
Waive required credits (third one down)

Within the exception, enter …

Requirement name (PSNAME): ENGLCOMPOSITION
Credit change desired: -1
Comment to display on
audit: WWU COURSE

… and click on Submit.

WRITING: 10 credits

You can waive 1 credit for any student.

In – Select an exception from this list (at the bottom of the Degree Audit page) – select
Waive 1 credit of an Area of Knowledge or Writing

Within the exception, after A of K:, select the 4th choice: Writing (A&S) …
… and click on Submit.

FOREIGN LANGUAGE

DARS usually knows whether a student is a native speaker of another language and will automatically show this requirements as satisfied. Occasionally that information isn’t available to DARS. If the student satisfies the very specific requirements to qualify, as described in the AIF, …

In – Select an exception from this list (at the bottom of the Degree Audit page) – select:
Waive foreign language requirement (the 6th from the top).

Within the exception, enter … Student is a native speaker of: SPANISH (for example)
… and click on Submit.

AREAS OF INQUIRY: 75 credits

You can waive 1 credit for any student in one or two areas, but the total required in all three remains 75.

In – Select an exception from this list (at the bottom of the Degree Audit page) – select:
Waive 1 credit of an Area of Inquiry or Writing

Within the exception, after A of I:, select the appropriate one of the first three choices …
A&H (A&S)
SSc (A&S)
NSc (A&S)
… and click on Submit.

You can allow a first-year course of the student’s second foreign language to count as VLPA (Review this topic in the AIF).

In – Select an exception from this list (at the bottom of the Degree Audit page) – select:
Allow a course to count toward a major requirement (even though it’s not a major requirement).

Within the exception, make these entries:

Requirement name (PSNAME): A&H1

Course: 0 SPAN__ 103 (for example)

Comment to display on audit: SPAN IS 2ND FOREIGN LANG

… and click on Submit.

To allow additional courses from the sequence, create another exception for each.

You can allow a course to apply towards an Area of Knowledge for which it is not normally recognized.
(Review this topic in the AIF.)

In – Select an exception from this list (at the bottom of the Degree Audit page) – select:
Allow a course to count toward a major requirement (even though it’s not a major requirement).

Within the exception, make these entries:
Requirement name (PSNAME):

APPR-A&H –or – APPR-SSC – or – APPR-NSC

Course: 0 ANTH__ 498 (for example)

… and click on Submit.

DARS occasionally fails to apply a course to the correct area. This most often happens when the student has a number of courses that are eligible for use in more than one area. You can fix it by forcing a course out of an area if it’s needed elsewhere.
NOTE: If the student has not yet completed all 75 credits, wait–and tell the student to be patient. The courses will most likely be applied correctly in the end.

In – Select an exception from this list (at the bottom of the Degree Audit page) – select:
Reject a course from counting toward a requirement

Within the exception, make these entries:

Requirement name (PSNAME):

A&H-REJ – or – SSC-REJ – or – NSC-REJ – or – GE-REJ

Course: 0 COM___ 220 (for example)
… and click on Submit.

If a postbaccalaureate student has completed some but not all credits of AofIs elsewhere, you can waive those credits. [Note: Admissions does not transfer credit for students in postbaccalaureate status.] The “additional AofIs to reach 75” requirement is automatically removed from postbaccalaureate audits.

In – Select an exception from this list (at the bottom of the Degree Audit page) – select:
Waive required credits

Within the exception, enter …

Requirement name (PSNAME): A&H A&H (- or – SSC – or – NSC)

Credit change desired: -# (the number of credits completed elsewhere)

Comment to display on audit: # CR COMPLETED ELSEWHERE

… and click on Submit. Create another exception for each AofI in which you want to waive credit.

If a postbaccalaureate student has completed 20 credits of an AofI elsewhere, you can remove the requirement from the audit. [Note: Admissions does not transfer credit for students in postbaccalaureate status.]
The “additional AofIs to reach 75” requirement is automatically removed from postbaccalaureate audits.

In – Select an exception from this list (at the bottom of the Degree Audit page) – select:

Insert or remove a requirement, using a 1-character code (3rd from the bottom)

Within the exception, enter the code for the area you want to remove…

First code to attach: V (or – I – or – N)

If you want to remove a second area, use the next line:

Second code to attach: I (or N)

… and click on Submit.

If you want to remove a NSc also:

In – Select an exception from this list (at the bottom of the Degree Audit page) – select:

Insert or remove a requirement, using a 1-character code (3rd from the bottom)

Within the exception, enter the code for the area you want to remove…

First code to attach: N

… and click on Submit.

DIVERSITY:
1 course, minimum 3 credits

You can allow a course to apply towards Diversity when not normally recognized as such. Follow the same guidlines for applying an AoK designation to a course.
(Review this topic in the AIF.)

In – Select an exception from this list (at the bottom
of the Degree Audit page) – select:
Allow a course to count toward a major requirement (even
though it’s not a major requirement).

Within the exception, make these entries:

Requirement name (PSNAME):

APPR-DV

Course: 0 ANTH__ 498
(for example)

… and click on Submit.

Reference
Table for Use with the SDB

Guide
to RU Exceptions on SDB
Guide to Postbaccalaureate Audits

Double
Degree Exception on SDB

Proficiency Requirements
Postbac
Students and Areas of Knowledge
Areas
of Knowledge
Second Foreign Language as VLPA

REQUIREMENT	PSNAME	WHAT YOU CAN DO	FIELDS TO USE
ENGLISH COMPOSITION
5 credits	ENGLCOMPOSITION	Waive 1 credit: ONLY with a 4-credit composition course from Western Washington University.	REQHRS: – 1
WRITING
10 credits	WRITING	Waive one credit	REQHRS: – 1
FOREIGN LANGUAGE
Native speaker	NATSPEAK	Waive the requirement	REQSRQ/REQCT: -1
3rd level or higher in high school	FL-HS	Waive the requirement	REQSRQ/REQCT: -1
POSTBACS AND AREAS OF INQUIRY Notes in blue are for postbacs who have satisfied AoI requirements with courses at another institution. 1. If 20 credits of an area of knowledge were completed at another college and those credits were never transferred to UW: Create an SQ exception. NOTE: (On EARS, select “Insert or remove a requirement, using a 1-character code (SQ exception)” –Place a V or I or N after AC1: and/or AC2:. On EARS: Enter the code after “First code to attach.” A second code can be entered after “Second code to attach.” —To remove all three, use AC1: V and AC2: I. Create a second SQ exception with AC1: N. 2. If the student has only partially completed the AoIs elsewhere, waive the number completed in an RU exception.
AREAS OF KNOWLEDGE
NOTE: DARS will normally juggle courses in the AOKs to the student’s best advantage–after all required courses are taken. However, if it fails, you can bump one out by creating an exception with the psname A&H-REJ, SSC-REJ, NSC-REJ or GE-REJ (final group–to bring total to 75) and entering the COURSE you want to move.
A&H
20 credits	A&H	Waive a credit BLUE REFERS TO POSTBACS	REQHRS: – 1 REQHRS: -# Comment: COMPLETED ELSEWHERE
20 credits	A&H1	Allow a completed 1st year of a 2nd foreign language	COURSE:
Special topics courses which you determine to qualify as VLPA (Ind study and research must be referred to Gateway)	A&H-V	Allow the course to count as A&H	COURSE:
SSC
20 credits	SSC	Waive a credit BLUE REFERS TO POSTBACS	REQHRS: – 1 REQHRS: -# Comment: COMPLETED ELSEWHERE
Special topics courses which you determine to qualify as SSC (Ind study and research must be referred to Gateway)	APPR-SSC	Allow the course to count as SSC	COURSE:
NSc
20 credits	NSC	Waive a credit BLUE REFERS TO POSTBACS	REQHRS: – 1 REQHRS: -# Comment: COMPLETED ELSEWHERE
Special topics courses which you determine to qualify as NW (Ind study, fieldwork and research must be referred to Gateway)	APPR-NSC	Allow the course to count as NW	COURSE:
The “additional AoIs” requirement does not appear in postbaccalaureate audits.

Forms for Staff and Faculty

Additional forms are available at Forms for Students. To find forms not available here, contact Creative Communications – UW Forms Division.

Form Name	UoW Form	Type
Application for Bachelor’s Degree	UoW 1890	pdf
Major or Minor Update UWNetID	UoW 1827	online
Release of Records Request UWNetID	na	online
Posthumous Degree Request – Seattle (Undergrad & Professional Schools only) Postumous Degree Policies \| Form UWNetID	na	online
Request to Add or Change a Course Fee	na	pdf
Graduation Petition	UoW 1683	pdf
Student Database (SDB/Keynes) Access Request Form [Updated: Mar 2023] ITConnect has instructions and request forms for a Keynes user code to access SDB. Select and submit the docusign request form that corresponds to your campus.	na	online
State Employee Tuition Exemption Program Request [Updated: Jun 2019] Seattle/Bothell Campus Tacoma Campus	UoW 1250	pdf & online
UW Faculty/Staff Tuition Exemption Request [Updated: Jun 2019] Seattle/Bothell Campus Tacoma Campus	UoW 1374	pdf & online

Academic Calendar – Week

Academic Calendar – Student Guide

Go to Academic Calendar

Academic Calendar – This Week

Main Calendar View

Diploma & Transcript Gallery

The Diploma & Transcript Gallery is provided for Office of the Registrar staff. If you have a need for sample images of the University’s diplomas, please contact the OUR Registrar.

Access to the gallery items is restricted.

Sample Diplomas

Seattle	Bothell	Tacoma
Bachelor Master Ph. C Ph. D Juris Doctorate Doctor of Medicine Certificate of High Scholarship Fred Hutchinson Molecular and Cellular Biology Program	Bachelor Master	Bachelor Master

Sample Transcript Legends

Grade Submission Delegates

Information about the retirement of Catalyst GradeBook is available on the ITConnect website.

Grades can be submitted to the Student Database (SDB) via the GradePage online grading system by someone other than a course’s instructor(s) of record: a grade submission delegate.

It is the responsibility of the instructor(s) of record to submit grades in an accurate and timely manner. However, the University recognizes that there are times and circumstances where the instructor(s) of record cannot do this, and so the GradePage online grade submission delegate system was created. Additional resources and information about online grading can be found on the grading resources page.

Delegate System

The GradePage online submission delegate system was designed to help with exceptional circumstances and is not meant to transfer the responsibility of submitting accurate grades in a timely manner. Grade submission is still the responsibility of the instructor(s) of record for each section. The submission delegate system is a tool to help reduce difficulties students face stemming from the late submission of grades due to exceptional circumstances.

The role of grading delegate provides an alternative in case the official Instructor of Record (IoR) is unable to submit grades for any reason, such as a personal emergency. This functionality is intended to be used infrequently and in cases of emergency.

Grading delegates can be assigned at the section, curriculum, department or college/school level. The role’s authority is strictly limited to submit grades online during the open grading period using GradePage.

The role of grading delegate was not designed to support other departmental needs or workflows, such as departmental record-keeping or oversight of grading. Grading delegates are not automatically granted access to instructors’ existing grading resources.

To Submit Grades as a Delegate

Submitting grades as a delegate is a manual process that closely resembles the process of submitting as an instructor.

Directions on how to submit final grades via GradePage can be found in IT Connect’s GradePage user guide.

Grades can only be submitted once via GradePage. Delegates cannot change or override grades that have already been submitted.

Delegate Hierarchy

There are four levels of grade submission delegates, and only one delegate may be designated per level. The levels are:

Section
Curriculum
Department
College/School

The Office of the University Registrar assumes that delegates communicate with the instructor(s) of record and submit grades in accordance with their wishes.

Span of Control

Delegates may submit grades for any section at their level or below it; this is known as their span of control. For example:

Department-level delegate may submit grades for any section within that department
Curriculum-level delegate may submit grades for any section that begins with that curriculum prefix
Section-level delegate is restricted to submitting grades for that section

Choosing a Delegate

At the section level, either the instructor(s) of record or the departmental Time Schedule Coordinator can designate a delegate. The instructor(s) of record may do this via the MyClass Resources channel in MyUW; Time Schedule Coordinators may designate a delegate via the Time Schedule Update maintenance tool.

Curriculum- and department-level delegates can be modified via an email to the Office of the University Registrar from a departmental chair or administrator.
College-level delegates can be changed via an email from a dean or college-level administrator.

Teaching Assistants

Teaching Assistants (TAs) do not need to be made a delegate if the TA is already an instructor of record for the section. However, for large lectures where the TA is the instructor of record for a secondary section (e.g., quiz or lab), secondary grading must be enabled for the TA to be able to submit grades via GradePage.

Electronic Academic Records System

EARS allows authorized UW users to access official student record information in a web-based interface. Use of this system is restricted to advisers and campus administrative staff.

Advisers and Administrative Staff

EARS Login
UW NetID and Duo 2FA required

Request access to EARS

Advisers should contact Undergraduate Advising: advice@uw.edu
Administrative staff should contact registrarservices@uw.edu

EARS training

EARS training course

FERPA Acknowledgment

EARS provides access to student academic information, so it is, therefore, subject to the Family Educational Rights and Privacy Act. FERPA protects the privacy of student education records. EARS information is available only to university staff when required for the performance of their responsibilities to the university.

For me information, please review FERPA for Students and FERPA for Faculty and Staff.

Under FERPA, users of EARS agree that they:

Have a legitimate need to access student information in performance of their university duties.
Will not share or otherwise permit any access to a student’s information with others without written consent from the student.

Apostille

An apostille (pronounced “uh-pos-till”) is a stamp or seal verifying the authenticity of an official document. Most official documents are recognized only in the country in which they were originally issued. The U.S. is a signatory to a 1961 treaty that provides mutual recognition of documents bearing an apostille. In the U.S., apostilles are issued by the Secretary of State for the state in which the document was issued.

Obtaining an Apostille

To obtain an apostille for a UW diploma, the graduate must submit a copy of the original diploma that has been signed and stamped, as a true copy, by an official from the University of Washington to the WA Secretary of State.

Graduates who have their original diploma can deliver a copy of the original to Registrar Student Services – Schmitz 260 – during office hours.
If the diploma copy is verified as a true copy, it will be signed and stamped by a Registrar official.
The Registrar will return the certified copy to the graduate.
The graduate then requests the apostille from the WA Secretary of State.

Visit the WA Secretary of State’s Apostille and Certificate Program for information on obtaining an apostille.

Replacement Diploma

To request a newly-printed original diploma, please submit a Diploma Replacement Request. There is a $20 fee for replacement diplomas.

Please contact diploma@uw.edu with any questions.

Contact OUR

The Office of the University Registrar is a unit within the Division of Enrollment Management and is located on the second floor of Schmitz Hall. Feel free to communicate with any of the offices within the Office of the University Registrar by using this contact form.

Mailing Address

University of Washington
Office of the University Registrar
Box 355850
Seattle, WA 98195

Contact the OUR – Submit a Ticket

What’s on your mind?

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Enter Email

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Topic of Inquiry, Request, or Comment(Required)

Let us know what your question or request is about and we’ll make sure it’s routed to the appropriate office and generate a ticket.

FYI: You can Schedule an Appointment directly with the Residency Office.

FYI: You can Apply to Graduate or review the Undergraduate Checklist for Graduation.

FYI: You can Order your own Official or Unofficial Transcripts, review the Transcript FAQs, or look up the Transcript Legend.

FYI: You can Order your own Diploma or access your CeDiploma.

FYI: You can Download your own Enrollment Verification.

FYI: You can Learn how to resolve a Registration Error.

FYI: You can request, view, and print your own Degree Audit in MyPlan.

FYI: ITConnect provides several UWNetID Self-Help Resources (netid recovery, password reset, 2FA, etc.).

To help us troubleshoot the problem you encountered on the OUR website (registrar.washington.edu), please include:

Description of problem
Browser or mobile app
Computer (Mac or PC) or mobile device
Webpage url
Specific error message, if any

Inquiry, Request, or Comment(Required)

Type your question or comment below.

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Certified Electronic Diploma

How to Access Your Digital Diploma

Key Benefits

Highly Secure

CeCredential Overview

Where do I get access to my CeDiploma?

I graduated before 2016, can I obtain a CeDiploma?

Can I download the CeDiploma? Can I send it via email to others?

How do I know if the CeDiploma I received is valid?

Why does the certificate used to digitally sign the documents say CeCredential Trust?

When I pull up my CeDiploma on my iPhone/iPad it only loads half way on the screen and then a line appears.

I am using a web browser to open the PDF but it will not open properly.

I have a hold on my record. Can I receive my CeDiploma?

Academic Calendar – Student Guide

Academic Calendar – This Week

Main Calendar View

Sample Diplomas

Sample Transcript Legends

Delegate System

To Submit Grades as a Delegate

Delegate Hierarchy

Span of Control

Choosing a Delegate

Teaching Assistants

Advisers and Administrative Staff

Request access to EARS

EARS training

FERPA Acknowledgment

Under FERPA, users of EARS agree that they:

Obtaining an Apostille

Replacement Diploma

Mailing Address

Contact the OUR – Submit a Ticket

What’s on your mind?